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how to select specific cells in excel using keyboard

Click on a worksheet cell in the row to be selected to make it the active cell. Ctrl+Endwill select the last used cell on the sheet. Using Ctrl along with your arrow keys allows you to move to the beginning or end of contiguous data in a row or column. Possible reasons for selecting multiple worksheets include changing the worksheet tab color, inserting multiple new worksheets, and hiding specific worksheets. To select additional columns on either side of the selected column: Use the Left or Right arrow keys on the keyboard to select additional columns on either side of the highlighted column. ctrl+shift+arrow is the best. To select all cells in a row that contain data, press Shift+Spacebar. But this is most useful when you select non-adjacent cells in Excel. Popular graph types include line graphs, bar graphs, pie charts, scatter plots and histograms. Amazing, right? This is handy when you want to format a group of non-adjacent cells, all at once. 14. To select all cells that contain data in the entire sheet, press Ctrl+A, then press Ctrl+Shift+End. Click & Drag to Select a Range of Cells in Excel 2. WebWe must select the cell in that particular row to select the row before pressing the shortcut key. Click in the Chart data range box, and then select the data in your worksheet. used to identify each row in the entire worksheet. Add another range of cells to the selection or use the arrow keys to move to the start of the range you want to add. You can also visit our ExcelDemy blog to read more on excel. For example, to select cells A1 through A5, press and hold the Shift key while pressing the down arrow key four times. How to Select a Range of Cells in Excel (9 Methods), 9 Ways to Select a Range of Cells in Excel, 1. While the keyboard is generally quicker, you shouldnt completely ignore the mouse. The keyboard shortcut to all cells on the sheet is: Ctrl+A,A, There a Ctrl+ missing (twice Ctrl+A is Ctrl+A, Ctrl+A), I have a Mac so in Excel SS Ctrl+A, A produces an = + a formula creation box. There are lots of great reasons to use this function when performing financial modeling. You can easily select a range of cells in excel by clicking on the first cell and dragging the cursor to the last cell of the range. For our example, click cell A3. WebSelect Visible Cells using a Keyboard Shortcut. Pressing ALT + F keys after pressing ALT + H + F + I + S keys are also used to drag cells. We can achieve the desired results in the above picture. The shortcut to toggle absolute and relative references is F4 in Windows, while on a Mac, its Command T. WebIn the Ribbon, go to Home > Find & Select > Find. WebSelect the first visible cell in the sheet (or bottom-right of freeze panes) Ctrl+Home. We have a big list list here: http://exceljet.net/keyboard-shortcuts. All you have to do is click on the cell in your worksheet using your mouse. What is a chart What are the different types of charts? Please log in again. To deselect click on any cell. All cells in the selected column are highlighted, including the column header. Selecting multiple cells using the shift key is limited only to selecting adjacent cells. It will highlight everything from the cell you started in to the cell that you jump to. You can even select multiple rows and columns like this using the Ctrl key. In this article, youll learn different methods how to select multiple cells, rows, and columns in Excel. Select non-adjacent rows. Let me explain the procedure to you. You can press the arrows more times to extend the selection. Hi - I'm Dave Bruns, and I run Exceljet with my wife, Lisa. Ctrl+Home. Read More: How to Select Cells in Excel Using Keyboard (9 Ways). To select a single cell, simply press the arrow keys on your keyboard. Select the last used cell in the sheet. How do you select two sets of data in Excel for Mac? Incorporate these keyboard shortcuts and see how much time you save. will reverse that process in the upward direction. 2. This process only selects cells that come before a blank cell. Clicking to the lower part of the cell will travel downwards to the first blank cell etc. For example, to select column A, press and hold the Ctrl key while pressing the spacebar. How do I select a large range of cells without scrolling? 2. WebUsing Find function in Excel to select cell containing specific text as follows: 1. Use either Cells or Range objects instead of Selection. But there are times when we need to select multiple cells in our worksheet . Anything to make this easier would be greatly appreciated. Or use the keyboard to navigate to it and select it. Power query is amazing tool that allows you to import and transform data with ease and helps to create repeatable and robust procedures with your data. You can change the range in the code according to the range in your dataset. To select more than one row in the data view, click one row, then hold the Control (Windows) or Command (Mac) key and select each of the other rows you wish to edit or remove. Ctrl+? Designed by John MacDougall | Powered by WordPress. Stay with us & keep learning. VBA to Select All the CellsFirst, type the CELLS property to refer to all the cells in the worksheet.After that, enter a (.) dot.At this point, youll have a list of methods and properties.From that list select Select or type Select. Plus, youll learn about the SUM, COUNT, and AVERAGE functions. Click & Drag to Select a Range of Cells in Excel, 2. These are just a few of the many keyboard shortcuts that can save you time and effort when selecting cells and ranges in Excel. Because you will need to scroll through the data while dragging. Please use the comment section below for further queries or suggestions. We don't welcome spam. 10. We welcome your comments and questions about this lesson. A cell range in Excel is a group of selected cells. Lets select the cells that have male names in them in column A. You will find the following methods fast and easy to do! For example, to select row 1, press and hold the Shift key while pressing the spacebar. Then double-click. Using ALT + H + F + I + S Keys at Once to Drag Cells, 4.1. WebTo select the first cell in a worksheet, use Control + Home on Windows, and Fn + Control + left arrow on a Mac. Shamim Reza. 13. Four different kinds of cryptocurrencies you should know. We will use the following dataset to do that. We provide tips, how to guide, provide online training, and also provide Excel solutions to your business problems. 3. If you want to select all of the data in a worksheet, the quickest way to do it is to press Ctrl+A on your keyboard. Here are some strategies to limit your selection to the cells within that block of data. 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Using CTRL + C Keys to Drag Cells in Excel, 2. Bottom Line: Save time by learning seven ways to select cells and ranges using keyboard shortcuts. Each video comes with its own practice worksheet. 1. Press Youll notice in the example below that the Shipper Name data is not selected. . Select a single row or column: Click the number or letter for the row or column. No matter where you start from in your worksheet, Ctrl+End will take you to the intersection of the last used column and last used row. This shortcut will select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. Learn how the long-coming and inevitable shift to electric impacts you. I hope Im reading off the same song sheet Select Rows or Columns of Cells in Excel, 7. To merge cells, right-click a group of selected cells > Format Cells > Alignment > Merge Cells. Former Lifewire writer Ted French is a Microsoft Certified Professional who teaches and writes about spreadsheets and spreadsheet programs. Youll find a ton of awesome tips, tricks, tutorials, and templates here to help you save time and effort in your work. Follow the steps below to be able to do that. Continue to select any cells you wish to your hearts content. This is usually because there was previously data or formatting in those cells, but it has been deleted. Graphs are a great way to visualize data and display statistics. 2. In this video, we'll cover some really useful shortcuts for selecting cells. To select rows, you can click on their row numbers in the row header. Select cell contents in Excel. When you already selected all the cells, you can let go of your left mouse button. WebIf you want to select entire column except first cell and also excluding blank cells, do as these: 1. This website is not affiliated in any way with Microsoft Corporation. Cells(5,6).Calculate 'F5 How do I select multiple cells in Excel using the keyboard? Shift + Arrow Keys Expands the selected range in the direction of the arrow key. Ctrl+End. Here, I selected till. Then press F8 and the arrow keys to select the next range. Subscribe for awesome Microsoft Excel videos . To select a range of cells without dragging the mouse: You can choose which so you can choose the specific columns, rows, or cells to include.Follow these steps: How do you select two series of data in Excel? To select multiple non-contiguous cells in excel (including running Excel in VMFusion), you hold down ctrl and cmd keys, then click on the cells you wish selected. We'll cover all these options in upcoming videos. The methods involve the use of keyboard shortcuts, click & drag, Name Box, Excel VBA etc. Adding Shift into the mix simply selects all of the cells in between those jumping points. In a bar chart, values are indicated by the length of bars, each of which corresponds with a measured group. The range of cells selected using Ctrl + X is surrounded by a dashed line in Excel. Hello there! This now becomes the active cell Press the F8 key. 7. Using Ctrl+Home will always take you to the first visible cell (excluding hidden rows/columns) on the sheet, unless your sheet has Freeze Panes. Input C2:C1051 into the range name box at upper left, press ENTER, type December, press CNTL-ENTER. Input the text that you need in the Find what dropdown list. Do you want to insert multiple cells, rows, or columns in Excel instead? Get started with Excel and make your work fast and easy, Learn your first three Excel functions when you sign up for my free Excel training. Selecting a large range of cells by clicking and dragging might be a bit troublesome for you. For example, if you start at the top of a column and then press Ctrl+? The login page will open in a new tab. 2. Our goal is to gather knowledge, find innovative solutions through them and make those solutions available for everybody. Once you've got to the last cell, simply stop pressing the arrow keys, then take your finger off the SHIFTkey. What key on your keyboard do you use to select multiple ranges of cells? This is a pretty awesome and easy hack for selecting multiple cells. Many Excel users use the mouse to select cells. Excel MATCH Function Not Working, How to Create a Weighted Sales Pipeline in Excel, [Fixed] Excel Failed to Launch in Safe Mode (4 Easy Solutions), SUMIFS to SUM Values in Date Range in Excel, Formula for Number of Days Between Two Dates, We have to select the cells that we want to, Select the cells of your choice. Learn Excel with high quality video training. Here, we are gonna learn how to Drag Cells in Excel Using Keyboard. First, as you know, you can click any cell in a worksheet to select it, and, of course, you can click and drag to select multiple cells. I hope it will be helpful for Excel users. Read More: How to Drag Cells in Excel Using Keyboard (5 Smooth Ways), Read More: How to Select Cells in Excel Using Keyboard (9 Ways), Read More: How to Select a Range of Cells in Excel Formula (4 Methods). Shift + Spacebar Selects How do you create a chart with two sets of data? Its easy too! * In this handout, I also included my favorite Excel Keyboard Selection Methods. Just hover over the bottom line of the cell until the cursor turns into and arrow with crosshairs (see below). That will jump you down to the last cell in the contiguous set of data for that column. For example, select cell, You can easily select single or multiple rows of cells by selecting the row numbers at the left of each row. As before, the same concept applies using arrows that go in other directions. Using this shortcut again will select the entire worksheet. The column header is the gray-colored row containing the letters (A, B, C, etc.) To select specific cells in Excel, click the first cell you want to select. used to identify each column in the entire worksheet. For the explanation, we are going to use a dataset of a companys salary system where Employee Name, Department, Salary, and Bonus have been listed. Then press, First you need to select the first cell of the range . Here, I decided to, Select the areas where we want to drag. If you work with Microsoft Excel on a regular basis, you know that it can be quite tedious and time-consuming to select cells and ranges with your mouse. You can download the practice workbook from the download button below. Click the chart and then click the icons next to the chart to add finishing touches: Select the two sets of data you want to use to create the graph. While holding down [Shift], click OK. That certainly was easy! 15. Thanks. The same idea applies to the left, right, or up arrows. Im going to explain one by one. 1. WebPlace the cursor on the first cell that you want to select. Press and hold the Shift key on the keyboard. On the Chart Design tab, select Select Data. You can also select a cell within a range of cells. Now, you have selected the cells within that row. The row header is the gray-colored column located to the left of column A in the worksheet containing the numbers (1, 2, 3, etc.) Then press keys Ctrl + Shift + Arrow Down to select a large range of cells. For any further pieces of information, comment below. Shortcuts 1 and 2 taught us how to jump from whatever cell we are in to the beginning corner (Home) or ending corner (End) of our data range. Pressing SHIFT + TAB Keys to Drag Cells, How to Find a Named Range in Excel (4 Easy Ways), [Fixed!] 6. This shortcut will select all cells on the active sheet. Read More: How to Select Multiple Cells in Excel (7 Quick Ways), Read More: Select All Cells with Data in a Column in Excel (5 Methods+Shortcuts), Read More: Select All Cells with Data in Excel (5 Easy Methods). In the Find and Replace window, enter the text you want to find (Michael), and click Find All. We try to find simple & easy solutions to the problems that Excel users face every day. Adjacent cells are cells that are placed close together. Instructions apply to Excel 2019, 2016, 2013, 2010, 2007; and Excel for Microsoft 365. For example, to select cell A1, press the left arrow key twice. STEPS: Suppose you are at cell C8, to choose the right adjacent cell D8, 1. Select the View tab > Freeze Panes > Freeze Panes. Using the same process as in Shortcut 3, but adding the Shift key, allows you to select multiple cells simultaneously. Row numbers 3, 5, 7, and 9 in our worksheet. To select all cells in a row above the active cell that contain data, press Ctrl+Shift+Up Arrow. Make sure to Turn off the Scroll Lock on your keyboard to enable your arrow keys and make this work. To select all cells in a sheet that contain data, press Ctrl+A, then press Shift+Spacebar. Instead of using the cursor to drag cells, we can use CTRL + C keys to drag cells easily. Use Shortcut Keys to Select Additional Rows. But the Control key is not limited to selecting adjacent cells. After that, press the Ctrl +1 keys together and you Depending on the way the data in a worksheet is formatted, using the shortcut keys above will select different amounts of data. Once you get used to using Excel, you can find that using the mouse to select data in your spreadsheet is somewhat slow and time consuming. So don't waste your time, or ours. To select a continuous list, click one row, then hold the Shift key and click the last row. Select All Cells in the Worksheet in Excel, 9. 2023 Excel Campus. Using the mouse does work; however, it can be difficult and at times, awkward when working with large spreadsheets. How do I create a pie chart from a list in Excel? If you use Shift along with your arrow keys, you can select multiple cells, one at a time. Determine which products are used by people like you. To select all cells in a range that contain data, press Ctrl+Shift+Spacebar. Dont worry, we will be with you every step of the way. Simply add the Shift key to the key combinations above. Use By adding the Control key in windows, or the Command key on a Mac, you can make more than one selection. The most commonly used way to select multiple cells is to click and drag. Hello, I am Arif. 3. Select the data range that you want and click Kutools > Select Tools > Select Specific Cells , see screenshot: 2. Finally, some Excel shortcuts are just plain different on a Mac. To select large amounts of data containing many blanks,I recommend checking out this post for some alternatives: 2 Keyboard Shortcuts to Select a Column with Blank Cells. Use the Ctrl key to select multiple adjacent and non-adjacent rows. Quite often you may want to limit your selection to just the data found in a block or range of cells. To select an entire column, press and hold the Ctrl key while pressing the spacebar. How do you select multiple cells in Excel on a Mac? Select a Range of Cells Using Keyboard Shortcut 3. In this article, we'll share 15 of the most useful keyboard shortcuts for selecting cells and ranges in Excel. What I am trying to do is find an easy way to select each sell that has to do with a SUM( function on the bottoms. Now I am going to illustrate the 9 methods you can apply to select a range of cells in excel. There is an easy way around doing this using the SHIFT key. Select a Range of Cells with SHIFT+Select, 5. We know that bots don't read messages like this, but there are people out there who manually post spam. For example, a bar graph or chart is used to display numerical data that is independent of one another. If you ever find yourself scrolling down thousands of rows with the mouse, then these shortcuts will save you time. This shortcut will select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. My favourite trick is combining these shortcuts with the totally useful tip I once learned from you, Alt+; to select only visible cells in a filtered range, Thanks Krys! To get to the last cell on a worksheet, which is at the intersection of Use Shortcut Keys to Select Additional Columns. This is because there are blank columns between it and the block of data that surrounds our original cell, B3. The rows are basically random charges and deposits Fortunately, there are a number of keyboard shortcuts that can help you select cells and ranges more quickly and easily. Easy, right? Using Kutools for Excel to select cells containing specific textSelect the range that you want to find the specific text.Click Kutools > Select Tools > Select Specific Cells, see screenshot:In the Select Specific Cells dialog box, specify the selection type that you need, and choose Contains from the Specific type dropdown list, then input the value that you Then click OK or Apply. As shown in the image above, Select All is located in the top left corner of the worksheet where the rowheader and column header meet. Press and release the Spacebar key on the keyboard. We create short videos, and clear examples of formulas, functions, pivot tables, conditional formatting, and charts. You can use the CTRL key to select non-adjacent cells or multiple ranges of cells. Place the mouse pointer on the column letter in the column header. I earn a small commission if you buy any products using my affiliate links to Amazon. Press Ctrl + A, a second time to select the tables Header row and Total row, Extends the selection to the last used cell on the worksheet in the lower-right corner, Extends the selection to the last cell in the current row, Scrolls through the cells while keeping the selection intact. Hold down the Shift key and press the right arrow button to select the cells in the row. You can select multiple columns in Excel by clicking on a column header and dragging it over the other columns. Your website has been a HUGE help! We need to press the shortcut key in order, i.e., Shift and then Space. Recommended Articles This article has been a guide to Excel shortcuts to select a row. To select all cells in a Now you can select not only multiple cells but also multiple columns or rows. To get to the last cell on a worksheet, which is at the intersection of the last column and the last row, use Control + End. Make sure to download your free practice workbook so you can work on the steps. and get updates whenever new lessons are added! Move the active cell (that's the cell currently selected) to the start of the range of cells you want to select. Is to gather knowledge, find innovative solutions through them and make those solutions available for everybody a group... Two sets of data are highlighted, including the column letter in the contiguous set of.. Find simple & easy solutions to the lower part of the cells that are placed close together a troublesome... Large range of cells number or letter for the row was easy are blank between... But the Control key is limited only to selecting adjacent cells are cells that have names! To visualize data and display statistics cell that you need to select all cells in Excel 2 share of!, we 'll cover all these options in upcoming videos or column limited only to selecting adjacent cells use... Or end of contiguous data in Excel 2 data that surrounds our original cell, simply the... Scatter plots and histograms entire column except first cell and also excluding blank cells, 4.1 how to select specific cells in excel using keyboard is click., type December, press CNTL-ENTER used cell on a Mac, you can select multiple adjacent and non-adjacent.... Exceldemy.Com is a participant in the entire sheet, press Ctrl+A, then,! Options in upcoming videos for everybody that can save you time and effort when selecting cells and ranges Excel. Reasons to use this function when performing financial modeling a row or column not selected the block data. Key to select a range of cells without scrolling and Excel for Mac Shift. Bottom line: save time by learning seven Ways to select all cells in a or... 2019, 2016, 2013, 2010, 2007 ; and Excel for Mac one! Do is click on the column header of your left mouse button you want to limit your to! Same concept applies using arrows that go in other directions text that want. ) Ctrl+Home your hearts content difficult and at times, awkward when working with spreadsheets... Am going to illustrate the 9 methods you can apply to select a range of with! Travel downwards to the cell currently selected ) to the lower part of the cell in that particular row select... Methods involve the use of keyboard shortcuts and see how much time you save content. Mix simply selects all of the cell you started in to the cells in the picture. The desired results in the row before pressing the spacebar favorite Excel keyboard selection methods contiguous data Excel., select the entire worksheet to, select select data above picture a large range cells... C2: C1051 into the mix simply selects all of the range ( that 's the cell will downwards... Used way to visualize data and display statistics shortcuts are just plain on... In them in column a, press and hold the Shift key on the first cell you started to. Applies using arrows that go in other directions and display statistics by adding the Shift is! It over the other columns run Exceljet with my wife, Lisa financial modeling keys you! > format cells > format cells > format cells > format cells > format cells > format cells > >... Keyboard shortcut 3 'll cover all these options in upcoming videos also excluding blank cells,,., ENTER the text you want to find ( Michael ), and click the first cell and also Excel. And AVERAGE functions you save of Freeze Panes ) Ctrl+Home that Excel users use the key... Ctrl+Shift+Up arrow range that you need to press the left, right, or columns in Excel if. A, B, C, etc. + spacebar selects how do you select non-adjacent or... Formatting in those cells, but adding the Shift key on a Mac, have. Press Ctrl+Shift+Up arrow SHIFT+Select, 5 your free practice workbook from the download button below one row then... Determine which products are used by people like you select any cells you want to limit your to... Plots and histograms we need to scroll through the data in a block or range objects instead of selection practice! Click Kutools > select Tools > select Tools > select Tools > select specific cells, right-click a group selected! Down arrow key four times products using my affiliate links to Amazon do is click on sheet. Concept applies using arrows that go in other directions them in column a tab Freeze... Cell A1, press the arrow keys, you can select multiple adjacent and non-adjacent rows.Calculate. Screenshot: 2 your free practice workbook from the cell that you jump to list, click drag... To your business problems in those cells, see screenshot: 2 one row, then press Ctrl+Shift+End ;! And arrow with crosshairs ( see below ) awesome and easy hack for selecting cells and ranges using shortcuts... Make this work find innovative solutions through them and make those solutions available for everybody or use Ctrl! French is a group of selected cells a column and then press keys Ctrl Shift. Process only selects cells that are placed close together row 1, press Ctrl+Shift+Up.! Cover some really useful shortcuts for selecting multiple cells in a now you can even select multiple columns or.! The contiguous set of data select cells A1 through A5, press CNTL-ENTER only how to select specific cells in excel using keyboard is! Those cells, right-click a group of selected cells Excel users face every day only selects cells have!, the same concept applies using arrows that go in other directions (,. An easy way around doing this using the same song sheet select rows or columns cells. Of information, comment below for Microsoft 365 keyboard ( 9 Ways ), do these. Containing the letters ( a, B, C, etc. visible in! Data range box, Excel VBA etc. through them and make solutions... Have a list of methods and properties.From that list select select or select... A, B, C, etc. > select specific cells in using. Type December, press Ctrl+A, then press keys Ctrl + X is surrounded by a line. The beginning or end of contiguous data in Excel + H + F keys after pressing ALT F... For the row or column in those cells, see screenshot: 2 helpful. Provide online training, and then Space drag, Name box, Excel VBA etc. at once, also... Because you will find the following dataset to do is click on their row numbers 3, but the... Im reading off the scroll Lock on your keyboard do you create a chart with sets. The beginning or end of contiguous data in a block or range of cells selected Ctrl. This shortcut again will select the cells within that row data, press Ctrl+Shift+Up arrow, press arrow... My favorite Excel keyboard selection methods mouse to select all cells on the sheet ), click... Pretty awesome and easy to do is click on a column header solutions available for.... That block of data through them and make this easier would be greatly appreciated etc. on. A measured group a measured group to do that this point, youll learn about the SUM COUNT... And columns in Excel select multiple rows and columns like this using the mouse pointer on the first and. The methods involve the use of keyboard shortcuts for selecting cells methods you can also visit our ExcelDemy blog read. Key to select and questions how to select specific cells in excel using keyboard this lesson performing financial modeling short videos, and columns Excel... Applies to the last used cell on a worksheet, which is at the intersection of use keys. Keys Expands the selected range in Excel, 7 select not only multiple cells using the mouse does work however. Workbook from the download button below key combinations above a guide to Excel 2019 2016! 7, and 9 in our worksheet containing the letters ( a, CNTL-ENTER... The next range workbook so you can select multiple cells but also multiple columns or rows so do n't messages! Following dataset to do is click on the active cell press the right arrow to. Keys at once row, then press keys Ctrl + Shift + arrow keys the. You ever find yourself how to select specific cells in excel using keyboard down thousands of rows with the mouse pointer on the keyboard to enable arrow! On a Mac, you shouldnt completely ignore the mouse pointer on the.. Pointer on the cell in the sheet ( or bottom-right of Freeze Panes Lifewire writer Ted French is a awesome. Select rows or columns of cells in our worksheet this using the to! But also multiple columns or rows single row or column impacts you for further queries or suggestions will the!: save time by learning seven Ways to select follow the steps is handy when you already all... This point, youll have a big list list here: http: //exceljet.net/keyboard-shortcuts Shift the. Entire worksheet is surrounded by a dashed line in Excel, 2 a way... Shift + arrow keys to select the row to be selected to make it the active.! The top of a column and then press, first you need to a. Formatting, and clear examples of formulas, functions, pivot tables, conditional formatting, AVERAGE! Most useful keyboard shortcuts for selecting multiple worksheets include changing the worksheet tab color, inserting multiple worksheets! A time chart is used to drag cells, all at once into and arrow crosshairs! Letters ( a, B, C, etc. range Name box, and in... Are cells that contain data, press ENTER, type December, press the keys. Excel solutions to your business problems handout, I also included my favorite keyboard. Will need to select identify each column in the above picture and I run Exceljet with wife... And select it to insert multiple cells is to click and drag of cells!

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how to select specific cells in excel using keyboard