Best practice suggests you should be economical with hyperlinks to documents. Keep your company news and information modern, relevant, and targeted with the following ideas. Theres nothing more annoying than the browser whirring around as it struggles to download a graphic or video. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. Results that add up where it matters most: your bottom line. Post announcement and tag users, groups, a timeline to it. Social networking and employee advocacy: Dont underestimate the value of integrated social media sharing capabilities. A great example of how to do it is shown below. Be mindful of font sizes and color schemes so that content is easy to find and read on smaller screens. And managers have more oversight of where things are at and any potential bottlenecks. Example #6: Giving employees valuable . SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. Leadership communication is the information exchanged between leadership and the workforce. Tips for Writing Email Announcements. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . Select from a wide range of options to develop a unique solution relevant to your business. When it comes to managing your intranet, a simple site map is an essential tool. The intranet streamlines file sharing and information discovery. And dont forget each parent and child page should be solving a business problem or pain point. Provides complete control over your intranet design. Fast and highly responsive, the best intranets are using instant messaging to enhance internal communications. Employee profiles help workers to get to know each other, especially during onboarding. An even better approach is to run an intranet naming competition, complete with prizes. A live version is readily available to relevant users. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. A Company Directory. Your intranet will contain a vast amount of company information. Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. Make sure buttons and menus are finger-friendly. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. The bottom line is that designing your company intranet doesnt have to be the major undertaking that perhaps you first thought it was. Announce your new release with a product email - Send it 5 days before the product launch. And it should be obvious what the problems or pain points are that each page is resolving. The design of your intranet could well be the difference between success and failure. The same industry sector or even the same brand can be interpreted in a multitude of different ways, depending on the culture and needs of the organization. Child pages might include vacation requests, performance management, wellness initiatives, employee benefits, and so on. The current work environment is radically different compared to 20 years ago or so. However, make sure you use the appropriate column width for the information. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. Too many hyperlinks on one page can be distracting for the user. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. Johnson & Johnson is the world's largest healthcare company. Far from being wasted space, white space presents a clean, uncluttered feel to the intranet. Stating details on the activities or events to be conducted in the employee's honor. Adding their first name in the subject line to keep them engaged. Alternatively, you can use an embedded G Suite or Office 365 app. Then choose "Blank List.". Your intranet will become the central hub for your company online. 9 Company Intranet Examples. Even worse, it could see employees seeking alternative tech solutions. Indeed, intranets are so common and so embedded in the workplace none is no longer questioning why an intranet exists. Storing files centrally within your intranet can solve several problems. The intranets home page sets the standard for your whole intranet. Well also look at why yesterdays intranets simply dont work anymore, and how modern, These features provide a better overall experience and one that employees appreciate, if not love. All the best intranets are not only easy to set up and use; they are also simple to manage. An inspiring visual design has an immediate impact. Intranet examples: How these top companies use Happeo. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. Or it could be a detailed employee engagement survey that you carry out regularly. And to make it even more effective, you can integrate it with other enterprise systems used by your business. It can be extremely valuable for health care companies to use their intranets to focus on employee recognition and rewards. Employee engagement surveys can help you identify areas of organizational improvement. Photos work best when they are strongly related to the content they sit beside and, where possible, should show employees doing their work. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. Organizations relay these kinds of announcements in a variety of formats . Create a short video reel highlighting the new intranet with positive comments from your intranet project team (which should ideally include executives and your management team). You can even adapt the template and introduce custom fields as appropriate. Many companies recruit internallythrough email. Improves efficiency: Intranet virtually eliminates the need for cumbersome email workflows that waste time and lead to version issues and confusion. ), shoutouts to other teams or employees (like congratulating a real estate agent for closing a deal), office culture updates, and more. Instead, pick a format that works well on both the web and mobiles. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. Intranets have now been around since the 1990s. Analytics: Many corporate intranets today simply dont have the capabilities to report on employee activity metrics. The standard 9 to 5 office worker is fast becoming a thing of the past. As a Content+Cloud company, we drink our own champagne and use Fresh as our company intranet. Filing fault reports for vehicles and machinery. For maximum effect, the golden rule is to keep it simple. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. Most people prefer images and diagrams over big blocks of text. Use specific, distinct category descriptions that make it clear what content is included. To create a web part, from any site or page in SharePoint, click Gear Icon > Add an app. And there are no security concerns like there have been with some cloud file-sharing options. Storing all company data and information on your intranet means staff know exactly where to go. Chats can be public or private, group or individual. Adding pages and editing sections become much easier with that high-level picture. To get started on your site map, gather together a small group of internal stakeholders and a whiteboard. No coding required. For example, the annual report usually requires several authors and the input of many departments. Company announcement email template 1 - promotion announcement. Having a catchy and memorable intranet name is a great way of promoting the intranet. Create your own customized forms using the intranets easy forms builder with drag and drop fields. Corporate Intranet Portal homepage. Instead, think about breaking the links up into logical sections using expanding and collapsing content areas with specific sub-headings. Restrict access to relevant staff only using the intranets page permissions feature. Explaining the value of your product is an essential part of your communication. It is the fastest and easiest mode. From homepages through to directories, there are plenty of ideas to get you started. To ensure that the right information reaches your workers, use an analytics platform that will collect data about user engagement. The homepage sets the tone and expectations for the whole site. Video is a powerful way to impart information or get corporate messages across. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). To learn more, view our blog guidelines now. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. Display an interactive tour highlighting key functions of the new intranet. Breadcrumbs, as they are called, then identify where the page fits in the intranet information architecture. Make sure that you regularly review the content and remove any out of date or obsolete information. Simple to use, CSS makes designing your intranet page easy, including colors, fonts, margins, and layout. They can also create and post surveys and pollsfor example, what type of cake should we get to celebrate Susans birthday?. However, often its a different story with their internal versions. Do away with complicated track changes and emailed versions of documents. Benefits. And it promotes a friendlier, more people-focused company culture. A staff directory connects employees right across your organization, including remote or non-desk workers. This number is high because many businesses make their intranet homepage a default page when employees open their browsers. If you are short on time or lack confidence in your technical ability, then intranet templates are the perfect solution. Custom integrations mean employees dont waste time switching between different platforms and logins. It means staff can communicate and collaborate in real-time even if they are many thousands of miles apart. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. Older generations, however, tend to navigate through the pages to find the information they are looking for. Forums are a convenient tool in businesses with distributed teams. Some businesses organize the intranets content by team or department. Information can easily get lost, or errors can creep in so that the form ends up going backward and forwards. The intranet simplifies access and makes it easier to share data and information across these platforms. You can welcome staff with a single liner such as, "Welcome to the company! Anyone can share, comment, and provide feedback. And its also possible to embed hyperlinks or iframes directly in the intranet. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. In our intranet screenshot above, the most recent content leads the page. In the example below, workers can log in using their Google or Office 365 password. Advanced intranet administrators will love the endless possibilities for customization CSS makes possible. For example, find out workers views on the new company logo or employee benefits package. Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. Theres only one way to find out ask them. Make navigation links visible and easily accessible to enhance information discovery. New employee announcement email template. Why HR Intranet Is Important More Than Ever. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. This eliminates the need to search for hard-to-find information on a non-intuitive site. Large files often take a long time to download when accessed via a mobile connection. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. Focus on user experience. Site navigation is fundamental to a successful intranet. This example has identified quick links with an engaging icon. Keep it simple and avoid using jargon or technical language. Profile give managers the ability to talent scout. Say, for example, you want to change the color scheme in line with your new corporate image. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Of all the company intranet website page visits, almost 80% are to the homepage. It doesnt always have to be about words. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. You may be saying to yourself, a corporate intranet sounds great, but how will it fit into my companys day-to-day activities? Great question. There are various ways and channels for announcing product updates, from push notifications to blog posts. Intranet Launch Ideas. First impressions really do count. Obsolete information keep it simple departments can upload important documents, leadership can make announcements and... Employees seeking alternative tech solutions will translate to the intranet information architecture form ends up going backward forwards. Whats working for employeesacross different topics, locations, job roles, and more complicated... Integrate it with other enterprise systems used by your business mobile device and any potential.! Collaborate in real-time even if they are looking for staff directory connects employees right your! Waste time switching between different platforms and logins to run an intranet thats perfect for your intranet announcement examples. T mean your intranet, a timeline to it intranet announcement examples to 20 years and youve got a digital-, and! 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